Zoom meetings will be automatically scheduled for a complete hands off experience.
The integration will look at your classes, enrollments and appointments and auto-create or modify Zoom meetings based on the criteria you select.
Either based on the Mindbody room the class, the appointment or the enrollment is in or based on a keyword in the name of the event such as "Virtual" or "Zoom".
There are many ways to configure how the integration works!
For example, you may want to include the Zoom meeting ID and the password in the email sent to your clients. Or you may choose not to send a "Start the meeting" email to your teachers. Or you may choose to send the same join link to all your clients for each class as opposed to unique links for each client.
Many meeting settings are also configurable such as auto-record, waiting room and much more.
The list of settings increases as we continue to add more functionality.
Every 15 min, the integration will look for new or modified classes coming up in the next 24 hours. When it finds one, it will create or update a corresponding Zoom meeting and register all your booked clients as registrants if you chose to do so.
Clients who book the class in Mindbody after the 24 hour timeframe will be added as registrants immediately and clients who cancel their booking will be removed from the registrant list, even up to the last minute before the meeting starts.
If a Mindbody class is changed so it doesn't qualify to be a Zoom meeting anymore (either it was removed from a room or renamed without the expected keyword) the corresponding Zoom meeting will automatically be deleted.
Once configured, there is nothing you need to do to create meetings in Zoom - it's all automatic!
Same as classes, enrollments can automatically become Zoom meetings.
Each instance of a class that is part of an enrollment will generate a separate zoom meeting and enrollees will automatically be registered to the Zoom meeting.
Mindbody appointments are created and modified in seconds!
Last minute staff or time change? No problem.
Zoom meetings will be updated on the fly and a notification will be sent to your clients.
Note: This feature is an add-on
Sharing the same Zoom link with all who want to attend a class is not secure or sustainable - you must be able to grant or revoke access automatically and individually.
With this integration, each registered client will get a unique link to the meeting that cannot be shared.
If they cancel their booking, even after they have received their link, their registration will be revoked immediately.
If somehow they figure out a way to attend the Zoom meeting after cancelling their booking (people are clever), we will book them back in the Mindbody class for you and sign them in.
When your clients and teachers receive beautifully simple emails with your logo and brand colors, they will instantly feel at home.
You can also customize the messaging to clients and teachers with special instructions or contact info.
SMS open rates are as high as 98%! That's hard to beat. Plus for those clients who prefer to join Zoom meetings with their phones or cellular enabled tablets, receiving a text with a link to the meeting right before a class is pretty handy.
Note: This feature is an add-on and requires that you connect your Twilio account.
By default emails are sent to clients and teachers 60 minutes before a class starts, but you can easily change this. Simply enter the new timing in your integration settings.
You can choose to send links to Zoom recordings to all who booked a class even if they did not attend or you can send the link only to those who attended - or you can not send a recording link at all!
According to teachers using our integration, this is their favorite feature!
We will handle signing-in attendees back in Mindbody for you. Even if your client used someone else's Zoom account to attend the meeting. How do we do that? Hint: Remember that unique link we send for each client?
Before each class you will receive a report with a list of emails opened, clicked, not opened, undelivered and sent to spam. This will help you be proactive to make sure all your clients receive their join links.
You may want to run more than one Zoom meeting at time. To do this, you can connect as many Zoom accounts as you need. Simply map your Zoom accounts with Mindbody rooms or instructors.
Note: This feature is an add-on
Let's face it, an instructor can only teach one class at a time but now, since we are virtual, why limit ourselves to one Mindbody Site at a time?
You can have clients from different Mindbody sites join in the same Zoom meeting.
You can also share Zoom accounts across Mindbody sites if you'd like.
Note: This feature is an add-on
You are not alone. We've seen and heard it all, so don't hesitate to ask. We're here to help.
Yes, you can connect as many Mindbody locations as you need all integrated with one Shopify account. There is an additional cost of $49/month for each additional Mindbody location connected.
Yes, you can process as many bookings per month as you need. The base plan includes 1000 bookings per month, but more bookings can be processed at $49/month per 1000 additional bookings per month.
Yes. By default clients will get a Zoom link email 60 minutes before class (this is customizable) but if a client books after the 60 min timeframe, they will receive an email right away. Even a minute before the class.
Yes. The extra cost is $49 per additional location.
Yes. You can customize the text below the join button.
Yes. You can make the button any color you want.
