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Easy to use, amazing support!
It’s easy to understand and customize, to get help and to troubleshoot. Everything is logged!
Francesca A., Studio Manager
TruFusion
The Apiant Team has been great!
Hands-on-help, genuinely friendly people that want to help your business succeed.
Sara C., Director of Marketing
The Body Squad
Reliable. Fair. High Quality.
Working with Apiant is an absolute pleasure! They continue to go above and beyond, you won't regret working with them.
Cody B., CMO
Delta Life Fitness
Excellent customer support
Working with Apiant has been great. I highly recommend them. Fred and team are always accessible, and have a way to resolve questions quickly.
Emilie R., Owner
Borealis Yoga
Awesome!
The team are really helpful and do things way beyond my comprehension to create seamless links between programmes and services. Thank you Apiant!
Simon G., Owner
Liberty Wellbeing
A lifesaver!
A true partner in solving problems and has created efficiencies between Mindbody and Hubspot and Mindbody and Zoom for us that saves hours of admin time each day!
Kelly B., Director of Ops
Liberty Wellbeing
Excellent Zoom Integration
We started working with Apiant for integration of our Livestream classes with Zoom and it's been a seamless transition so far. Easy to use and great customer service.
Jen S., Owner
Elevate Fitness Studio
Exactly what we needed!
Apiant provides great service, linking Mindbody and Zoom so that we can host virtual classes. The customer service is fast and friendly. We tried other companies and this is the best!
Dimitra K., Owner
Dimitra Yoga
Best customer service I've seen in years!!
I have been amazed by the excellent customer service I have received from Apiant. Now we are finally able to focus our time and energy on other more important issues - like teaching our classes!! Thank you!!
Rebecca S., Owner
Yogabee
Above and beyond - consistently
I think if you sign up with Apiant you will congratulate yourself on your good decision for years to come. You will have more opportunities than you used to - in a big way!
Sherene K., Owner
Evolve 180
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The Most Complete Mindbody to Zoom Integration & Automation

Create Zoom Meetings

Zoom meetings will be automatically scheduled for a complete hands off experience.

The integration will look at your classes, enrollments and appointments and auto-create or modify Zoom meetings based on the criteria you select.

Either based on the Mindbody room the class, the appointment or the enrollment is in or based on a keyword in the name of the event such as "Virtual" or "Zoom".

Flexible Configuration

There are many ways to configure how the integration works!

For example, you may want to include the Zoom meeting ID and the password in the email sent to your clients. Or you may choose not to send a "Start the meeting" email to your teachers. Or you may choose to send the same join link to all your clients for each class as opposed to unique links for each client.

Many meeting settings are also configurable such as auto-record, waiting room and much more.

The list of settings increases as we continue to add more functionality.

Sync Classes

Every 15 min, the integration will look for new or modified classes coming up in the next 24 hours. When it finds one, it will create or update a corresponding Zoom meeting and register all your booked clients as registrants if you chose to do so.

Clients who book the class in Mindbody after the 24 hour timeframe will be added as registrants immediately and clients who cancel their booking will be removed from the registrant list, even up to the last minute before the meeting starts.

If a Mindbody class is changed so it doesn't qualify to be a Zoom meeting anymore (either it was removed from a room or renamed without the expected keyword) the corresponding Zoom meeting will automatically be deleted.

Once configured, there is nothing you need to do to create meetings in Zoom - it's all automatic!

Sync Enrollments

Same as classes, enrollments can automatically become Zoom meetings.

Each instance of a class that is part of an enrollment will generate a separate zoom meeting and enrollees will automatically be registered to the Zoom meeting.

Sync Appointments

Mindbody appointments are created and modified in seconds!

Last minute staff or time change? No problem.

Zoom meetings will be updated on the fly and a notification will be sent to your clients.

Note: This feature is an add-on

Protect Revenue

Sharing the same Zoom link with all who want to attend a class is not secure or sustainable - you must be able to grant or revoke access automatically and individually.

With this integration, each registered client will get a unique link to the meeting that cannot be shared.

If they cancel their booking, even after they have received their link, their registration will be revoked immediately.

If somehow they figure out a way to attend the Zoom meeting after cancelling their booking (people are clever), we will book them back in the Mindbody class for you and sign them in.

Custom Branded Emails

When your clients and teachers receive beautifully simple emails with your logo and brand colors, they will instantly feel at home.

You can also customize the messaging to clients and teachers with special instructions or contact info.

Send SMS

SMS open rates are as high as 98%! That's hard to beat. Plus for those clients who prefer to join Zoom meetings with their phones or cellular enabled tablets, receiving a text with a link to the meeting right before a class is pretty handy.

Note: This feature is an add-on and requires that you connect your Twilio account.

Change Notification Timing

By default emails are sent to clients and teachers 60 minutes before a class starts, but you can easily change this. Simply enter the new timing in your integration settings.

Send Zoom Recordings

You can choose to send links to Zoom recordings to all who booked a class even if they did not attend or you can send the link only to those who attended - or you can not send a recording link at all!

Sign-In Clients

According to teachers using our integration, this is their favorite feature!

We will handle signing-in attendees back in Mindbody for you. Even if your client used someone else's Zoom account to attend the meeting. How do we do that? Hint: Remember that unique link we send for each client?

Receive Email Report

Before each class you will receive a report with a list of emails opened, clicked, not opened, undelivered and sent to spam. This will help you be proactive to make sure all your clients receive their join links.

Multiple Zoom Accounts

You may want to run more than one Zoom meeting at time. To do this, you can connect as many Zoom accounts as you need. Simply map your Zoom accounts with Mindbody rooms or instructors.

Note: This feature is an add-on

Multiple Mindbody Locations

Let's face it, an instructor can only teach one class at a time but now, since we are virtual, why limit ourselves to one Mindbody Site at a time?

You can have clients from different Mindbody sites join in the same Zoom meeting.

You can also share Zoom accounts across Mindbody sites if you'd like.

Note: This feature is an add-on

Included Tech Support

You are not alone. We've seen and heard it all, so don't hesitate to ask. We're here to help.

Affordable and Flexible Pricing to Scale with your Business

Mindbody + Zoom Integration

7 Day Free Trial

$69
/MO
TRY FREE
$69
/MO
billed annually
SAVE $240!
Get started
7-Day Free Trial (starts after on-boarding call)
Free on-boarding call with specialist
Includes 1K bookings per month
Add-ons
Additional Mindbody Location: $49/month
5x Additional Zoom accounts: $25/month
Sync Mindbody Appointments $49/month
Additional 1K bookings: $49/month
Send SMS (need a Twilio account): $25/month
Custom logic: $200/month
Additional App: $100/month

FAQ

Can I connect more than one Mindbody locations?

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Yes, you can connect as many Mindbody locations as you need all integrated with one Shopify account. There is an additional cost of $49/month for each additional Mindbody location connected.

Can I process more than 1000 bookings per month?

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Yes, you can process as many bookings per month as you need. The base plan includes 1000 bookings per month, but more bookings can be processed at $49/month per 1000 additional bookings per month.

Will my clients get a Zoom link if they book the class after the emails are sent?

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Yes. By default clients will get a Zoom link email 60 minutes before class (this is customizable) but if a client books after the 60 min timeframe, they will receive an email right away. Even a minute before the class.

If I have more than one location under the same Mindbody Site ID, do I need to pay extra?

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Yes. The extra cost is $49 per additional location.

Can I customize the email with my own text?

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Yes. You can customize the text below the join button.

Can I customize the button color in the email?

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Yes. You can make the button any color you want.