Mindbody and Klaviyo
Automatically synchronize patient and contact data, including demographics, preferences, and appointment history.
Alec Whitten • 17 Jan 2022
Put a Calendly booking page on your website that shows Mindbody's real availability the moment a client opens it. They pick a time, and the appointment lands in Mindbody instantly, with the right client, staff member, service, and location.
One embed on your website connects Calendly straight to Mindbody. Availability flows out, bookings flow back, and both happen live.
CalendarConnect asks Mindbody, right then, for real availability for that service, staff member, and location.
The times your client sees are the times Mindbody just reported as open, in your location's own timezone.
The smooth Calendly booking your clients already know, confirmations and text reminders included.
The client is matched by email or created automatically, and the appointment books to the right staff member, service, and location.
Works across all your locations and Mindbody site IDs, including cross-regional and data-share setups. Each location's availability comes from its own site in its own timezone, and every booking routes to the right place.
If you book consults, discovery calls, or intro offers through Calendly, they now run on your live Mindbody schedule and land on your books by themselves. No front-desk copying.
We don't sync your availability. We fetch it, live.
You have clients booking in Calendly and staff managing schedules in Mindbody. But without the right integration, double-bookings, missed data, and manual workarounds are inevitable.
Most integrations refresh your availability on a timer. Anything that changes in Mindbody between refreshes is invisible to Calendly, so the same slot gets sold twice. The gap is the bug.
Staff waste hours cross-referencing two calendars, copying bookings by hand, and fixing conflicts instead of serving clients.
Without automated sync, new client details from Calendly never reach Mindbody - leaving gaps in your records and missed follow-up opportunities.
Link Mindbody and Calendly. That is the entire list. No Google Calendar, no Google Workspace, no third account to create, and no per-staff authorization: one Calendly organization connection covers your whole team.
CalendarConnect interrogates both systems for you. It pulls your locations, your staff roster, your Calendly event types and hosts, your timezones, and even Mindbody's own required-field rules, then configures itself around what it finds. You answer a handful of questions.
Drop two lines of HTML on your booking page. From then on, every visitor sees live Mindbody availability, and every Calendly booking becomes a Mindbody appointment with the right client, staff, service, and location.
Automatically turn Calendly bookings into Mindbody appointments, providing effortless, accurate scheduling and a superior client experience.
A client opens your booking page. CalendarConnect reads that practitioner's real bookable availability out of Mindbody right then, filtered to the correct service, staff member, and location, across a rolling 30-day window in your location's own timezone. The times in Calendly are the times Mindbody just reported as open.
Works across all your locations and Mindbody site IDs, including cross-regional and data-share setups. Each location's availability is read from its own Mindbody site in its own timezone, every booking routes to the right location, staff member, and service, and adding a practitioner needs no extra authorization.
One embed on your website, installed once. Visitors land and the real times are already there, with a one-tap refresh and a visible last-updated stamp. Calendly handles the booking experience your clients already love, confirmations and text reminders included.
Every Calendly booking becomes a Mindbody appointment the moment it is made, on the correct staff calendar, at the correct location, with the correct service. Duplicate webhook deliveries are filtered, so a booking can never land twice.
Accurately capture and sync essential client details from Calendly to Mindbody. New clients are automatically created, and existing records stay up-to-date with every booking. New clients are created on the first booking even on Mindbody sites with strict required-field rules, because CalendarConnect reads your site's actual field requirements from Mindbody and satisfies them.
Effortlessly handle various Calendly event types, mapping each to the correct Mindbody appointment type, staff member, and location automatically. Multi-practitioner and round-robin events are fully supported. Each host contributes their own live Mindbody availability to the shared pool.
Automatically sync answers to custom questions asked in Calendly directly to custom fields or indexes in Mindbody, ensuring personalized and informed client interactions.
Integrations aren't side-projects - they're critical infrastructure. CalendarConnect is a turnkey, professionally-engineered solution built by experts with deep domain knowledge in Mindbody and Calendly.
Watch a client open a booking page, watch live Mindbody availability land in Calendly, and watch the booking hit the Mindbody schedule.
CalendarConnect bridges Mindbody and Calendly, providing a unified platform to manage your bookings.
Version 4.0 is included at no extra cost for existing customers and requires no Google Calendar connection.
Real-world use cases and how-tos for the Mindbody and Calendly integration.
Everything you need to know
Can’t find the answer you’re looking for? Please chat to our friendly team.
Version 4.0 is live. Your real Mindbody availability in Calendly the moment a client looks, and every booking on your Mindbody schedule instantly.
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